Check with coach/team organiser when I can check kit/studs and where they will be at that time.
I allow them to finish a drill if warming up but not to take the proverbial – they set the time (so it’s important to be there at the appointed time) “Coach we agreed 25 past get them in please,”
Once kit is checked, call over Skipper, Front Rows, Scrum Half and Fly Half occasionally if the Skipper is a back the pack leader will join. Identify Front Rows (and replacements) identify Hooker and advise that I want him (her) to set up just to the left of the mark, props, outside arms bind on top, not on arms. Set expectation re engagement call, the cadence I will use and that the key element is balance at every stage, especially on Bind, ear to ear with a gap across the scrum.
Ask who is front man at Lineout, advise that I will make a mark for the non-throwing side, on your throw when you arrive set a gap off the opponent. Thanks front row, your all done.
Scrum half and 10, SH, the scrum I’ll be at the front for the first couple if the front rows are behaving I’ll be out of the way. Tap on the back or thumbs up means its ready for you to throw the ball in.
Any quickies from the scrum, if the FR are up on their feet from behind the Number 8. For all quick taps, eye contact with me if I am not on the mark, and a proper tap please. At ruck off the ground in the SH’s hands is out, I’ll let you get it set (ball moved back, legs out of the way etc.,) I’ll work with you we both want quick and clean ball.
10, lineouts setup and keep the gap until the lineout is over I’ll keep you back.
At some point (not every match) you get from someone who has not been paying attention, a “when’s the ball out sir?” I tell them to listen to my voice during the match and “if you hear a loud blast on the whistle, you got it wrong.” And then repeat the ball is out whn it is off the ground in SH’s hands
Takes about 3 minutes all told, important to have good eye contact and body posture
With the skippers briefing I remind them of the need to identify to me their Touch Judges and medical staff. I advise them that they have the responsibility for managing their players whilst I manage the game, if I have to step in to manage individuals then we are not working as a team I do specify that I will not accept a running commentary (he’s knocked it on, he’s offside, not straight etc. et al.) from either side and if they do not control it I will deal with those who consider themselves commentators. Complete the toss, choice of ends/kick and if not made immediately inform the winners that at the 5 minute knock I need their decision (and make sure that you knock them first….) Agree with both skippers that on the 2 minute knock it’s not an invite to slam the door and do their final war chants, it’s an instruction to come straight out, my parting comment to the skippers is normally, “have a good game guys, and remember my decisions start after your guys mistakes,”
Skipper briefing is no more than a couple of minutes and again confidence is key.